ARRIVAL about 45-60 minutes before a show to manually set up nearly 1000 lbs of display equipment.
PRESENTATION ROOM cleared out with tables before arrival. Best venues: large open rooms with easy set up access. No stages.
Tables: Roughly 30 feet of table space is needed. They should be aligned lengthwise. Round table also work.
Mobility: ...equipment is 1000 lbs on flatbed cart so think easy access: elevators vs stairs, ramps vs curbs, wide corners vs narrow.
Parking after unloading: ...to save time, please consider reserving a nearby parking spot like this helpful sign a school made
Staff/Office Awareness: ..Time is precious. Office/relevant staff should know room location, parking, and details like elevator key, etc
SURPRISE !!: please keep audiences out of presentation room during set up and/or until called upon
Seating: younger audiences in chairs seem to be more distracted because its harder for them to see forward. Ground seating is ideal.
Adults Present: One adult staff member must be present during show for many reasons: supervision, intermission, potential emergency etc.
Distractions ? Consider: acoustics, nearby foot traffic, loud ventilation, body heat on warm days, cafeteria staff clanging.
Got a question? email or call 571 338 2208